Privacy Policy

Effective Date: July 30, 2026

At [Insert Institute Name] (“Institute,” “we,” “us,” or “our”), we are committed to protecting the privacy and personal data of our students, users, and visitors. This Privacy Policy explains how we collect, use, store, and protect your information when you access our website, student portal, and educational services (collectively, the “Platform”).

1. Information We Collect

To provide an interactive and secure learning environment, we collect the following types of information:

A. Personal Information You Provide

Account Registration: Full name, email address, username, password, and contact information created during account registration.

Student Submissions & Practice Data:

Written documents, essays, dictation transcripts, and grammar assignments uploaded to the Platform.

Audio recordings and video responses generated during interactive speaking or listening exercises.

Timed quiz and exam responses.

B. Automatically Collected Technical Data

Log & Technical Data: IP address, browser type, device specifications, operating system, and access timestamps.

Usage Data: Course progress, video view completion, assignment submission times, and interaction with embedded lesson activities.

2. How We Use Your Information

We use the collected information strictly for legitimate educational and administrative purposes, including:

Educational Delivery & Evaluation: Reviewing, grading, and providing instructor feedback on your written work, oral recordings, and timed dictation exercises.

Account Administration: Managing student logins, password resets, progress tracking, and customer support.

Platform Security: Monitoring account authentication to prevent unauthorized access, cheating, or system abuse.

System Communications: Sending essential account notifications, assignment grade updates, and automated course alerts.

3. Audio & Video Data Handling

Because our curriculum emphasizes active speaking, listening comprehension, and interactive learning:

Purpose: Audio and video recordings submitted by students are used exclusively for language practice, pronunciation evaluation, and pedagogical feedback.

Access Control: Student audio and video submissions are accessible only to authorized instructors and system administrators for grading purposes.

Public Display: We will never share, publish, or publicly display your voice or video recordings without your explicit prior written consent.

4. Third-Party Integrations & Embedded Tools

Our Platform incorporates third-party educational applications to provide gamified activities, video hosting, and interactive tools (such as Wordwall, Kahoot, Quizizz, H5P, Flip, or external audio players).

Independent Data Collection: When you interact with embedded third-party tools within a lesson, those services may collect usage data or set cookies governed by their respective privacy policies.

Data Minimization: We strive to integrate third-party tools in a way that minimizes the sharing of personal student credentials.

5. Data Security & Storage

We implement industry-standard technical and organizational measures to safeguard your personal data:

Encryption: Data transmitted between your browser and our Platform is encrypted using Secure Sockets Layer (SSL/TLS) technology.

Access Restrictions: Access to student personal information and submissions is restricted to staff and instructors who require access to perform educational duties.

Password Safety: Student account passwords are encrypted and never stored in plain text.

6. Data Sharing & Disclosure

We do not sell, rent, or trade your personal information to third parties or advertisers. We may only disclose personal information under the following limited circumstances:

Service Providers: Trusted web hosting, backend automation, and email delivery providers who assist in operating the Platform under strict confidentiality agreements.

Legal Requirements: If required by law, court order, or governmental regulations to protect legal rights or safety.

7. Data Retention & Your Rights

Data Retention: We retain student assignment records, grades, and account data for as long as your account remains active or as needed to provide educational services and maintain academic records.

Student Rights: You have the right to request access to your personal data, request corrections to inaccurate information, or request the deletion of your user account and submitted media files.

8. Updates to This Policy

We may update this Privacy Policy periodically to reflect technical or operational changes. Any modifications will be posted on this page with an updated "Effective Date."

9. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or how your student data is managed, please contact us.